PRIVACY POLICY
We Are Futures is a Brand and Social Impact agency (We/Us) that connects clients with young people and their families
We understand that as part of our engagement with you, we have an important role in protecting your personal information. We are committed to ensuring that the way we collect and use your personal information will be transparent, and conducted in accordance with our obligations under relevant privacy law.
This notice is in addition to our terms & conditions which govern your use of our We Are Futures website. If you have any questions about this notice, or the way in which we are handling your personal information please contact our Data Manager by telephone on 020 7198 8374 or write to We Are Futures, 1-2 Paris Garden, London, SE1 8ND or email comms@wearefutures.com.
Information that we collect about you
We collect information about you in a variety of situations, some of which we obtain directly from you, some may be provided by a third party, which we ask you to confirm. In each case, we will collect the information that we need to provide you with answers to your questions or access to our campaigns.
Our Commitment
We commit to process your data with due care, and in compliance with the legislation. Your personal data belongs to you, and you have certain rights in respect of the personal data about you that we process. We commit to carrying out any request that you make, as is required under the UK Data Protection Act. In the event we have made an error, we will do all we can to correct things as quickly as possible.
Our role under the UK Data Protection Act
We Are Futures Limited is the Data Controller. We Are Futures and National Schools Partnership are both a part of We Are Futures Limited.
We Are Futures:
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What we collect:
Your name, job title, employing organisation, contact details (and anything else relevant to your enquiry).
Why we collect it
To fulfil your request. To deal with your enquiry and to provide you with an effective service.
How long we hold it for
We will hold this information for as long as is necessary to fulfil the request unless we select your information for the purposes of business development or direct marketing, see below.
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What we collect:
Your name, job title, employing organisation, and contact details.
Why we collect it:
For business development. It is our legitimate interest to contact you by telephone, email or social media to promote our business propositions and services, where we believe this is relevant to you.
How long we hold it for:
For 3 years after your last interaction with us.
If you were a client, we may retain your details for future business development. When we license or purchase your data from third party business development lists or services .Where you make your business details available in the public domain, for example, social media platforms such as LinkedIn.
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What we collect:
Your name, job title, employing organisation, and contact details.
Why we collect it:
For business-to-business direct marketing. To send you marketing emails to promote our brands and services, where we believe this is relevant to you in your organisation, unless you have opted-out of this. We will include a link in each email that you can use to opt-out of email marketing at any time.
How long we hold it for:
For 3 years after your last interaction with us. Note that if you opt-out of direct marketing by email, we will retain your email address to comply with your request.
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What we collect:
Information about the pages you have visited on our site.
Why we collect it:
For statistical analysis. To understand how visitors find and use our websites.
How long we hold it for:
Statistical data is recorded anonymously and retained for up to 3 years.
Sharing your information with third parties
We may share your personal information with selected third parties that we work with to process your data (data processors), including:
The client organisation (for example Sky or Proctor & Gamble) of their partners related to the relevant programme who is supporting the campaign you are participating in.
Our suppliers and contractors to enable us to provide website, data management, fulfilment or other services.
Analytics and search engine providers that assist us in the improvement and optimisation of our website.
Our data partner, The Education Company Ltd, in relation to data obtained from registrants based in the Republic of Ireland only.
We only share your data with reputable third parties to process for specific limited purposes and in compliance with a ‘Data Processing Contract’.
We may disclose your personal information to other third parties, in limited circumstances:
If we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.
Where the third party is another data controller, only where the purposes for processing are compatible.
If we are under a duty to disclose or share your personal data to comply with any legal obligation, or to enforce or apply our terms of use which includes exchanging information with other companies and organisations for the purposes of fraud protection.
We will keep your data within the UK or European Economic Area unless we tell you otherwise. Where this occurs, we will take the necessary steps to ensure your data remains securely protected.
How we securely protect your information
Your data is collected and stored using secure network connections and servers. We take all reasonable measures to keep your data secure using appropriate physical, electronic and organisational controls and procedures. Our staff are trained and have limited access to your data.
However, the transmission of information via the internet is never completely secure, and we cannot guarantee the security of your data transmitted to our site. You are responsible for keeping your username and password secure to ensure the information remains confidential.
We only keep information for as long as is necessary, to run a specific campaign, to meet our legitimate interest in marketing other campaigns, and to ensure that we have appropriate auditable records of our business activities, or as required by law. Information is then securely erased.
Your Rights
You have rights under the UK Data Protection Act, including the right to request:
Access to your own personal information.
Any inaccurate information we hold about you is corrected.
Information about you is deleted in certain situations.
We stop using your personal information for certain purposes, including for direct marketing.
Your candidate profile is provided to you in a portable format.
Any decisions about you are not made by wholly automated means.
Contacting Us
If you wish to make a request in respect of your rights or have any questions or complaints about how we process your data, you should contact our Data Protection Officer.
Email: comms@wearefutures.com
Tel: 020 7198 8374
By post: Data Protection Officer, We Are Futures, 1 Paris Garden, London SE1 8ND
If you make a request to us, we will respond as quickly as we can, and within one month.
Our company registration details
We Are Futures Limited is a company registered in the United Kingdom, company number 05082340 whose registered address is 73 Cornhill, London EC3V 3QQ.
We are registered with the regulator in the UK, the Information Commissioner’s Office (ICO), registration number 10741216.
In the event you are unsatisfied with the way we have dealt with your request you have the right to complain to the Information Commissioner’s Office. Details of how to complain to the ICO can be found at https://ico.org.uk/concerns
About this Privacy Notice
This privacy notice is in addition to our terms & conditions which govern your use of our We Are Futures website or our National Schools Partnership website.
Where we are collecting personal information from a parent or legal guardian about a pupil participating in a scheme, we will provide you with a separate privacy notice to explain information in an age-appropriate manner.
We may update this privacy notice from time to time. Please check back regularly to see any updates or changes.
This privacy notice was last updated in March 2023.